QuickBooks Online payroll software integrations allow businesses to streamline payroll processes, reduce errors, and ensure compliance with ease. Automated payroll integration reduces entry errors by eliminating manual data entry, enabling accurate tax filings and real-time financial insights. This seamless connection saves time and provides the tools needed to focus on growing your business.
These are some of the top payroll integrations available in 2025:
1. Rippling
Rippling integrates seamlessly with QuickBooks Online, automating payroll data synchronization, deductions, and employer taxes. This all-in-one platform streamlines HR, payroll, IT, spend management, and money movement services, reducing manual entry errors. You can manage everything from employee onboarding to benefits administration with ease, saving time and improving efficiency across your business.
Key Features
- Time Tracking: Employees can log hours worked on specific projects, ensuring accurate payroll and project cost tracking.
- Job Costing and Labor Distribution: Track labor costs and allocate them across multiple projects or jobs. This is particularly useful for construction companies and real estate developers managing budgets across different sites.
- Multiple Pay Rates: Supports various pay rates for hourly employees, making it easy to accommodate diverse compensation structures.
- Automated Tax Prep: Simplifies tax preparation by automatically calculating, filing, and paying payroll taxes, ensuring compliance with federal, state, and local regulations.
- Extensive Integrations: Connects with over 500 third-party applications, including Slack and Office 365, enhancing overall business operations.
- Comprehensive Dashboard: Offers a user-friendly interface to manage HR, payroll, IT, and spending in one centralized location.
2. Gusto
Gusto integrates smoothly with QuickBooks Online, keeping payroll and accounting workflows connected. This integration syncs financial data automatically, reducing errors and simplifying tax preparation. Its affordable pricing and strong support make it a top choice for small and medium-sized businesses.
Key Features
- Automated Payroll Taxes: Calculates, files, and pays payroll taxes automatically.
- Benefits Management: Manage employee benefits like health insurance and retirement plans, with updates synced to QuickBooks Online.
- Time Tracking: Track employee hours and sync them with payroll for accurate reporting.
- Contractor Payments: Pay contractors in over 80 countries directly through Gusto.
- Mobile Accessibility: Employees can clock in and out with mobile time tracking and geolocation.
3. Justworks
Justworks helps businesses handle payroll and HR complexities, allowing them to focus on growth while ensuring compliance and accurate financial management.
Key Features
- Multi-state Compliance: Manages compliance across multiple states for businesses with a dispersed workforce.
- Automated Payroll Processing: Calculates and files payroll taxes automatically, saving time and reducing errors.
- HR Support: Provides tools for benefits management and employee training to maintain compliance.
- Employee Satisfaction: Offers features that enhance the employee experience, including benefits and payroll access.
4. Patriot Software
Patriot Software is a cost-effective payroll solution available in all 50 states and designed to simplify payroll management for small businesses with 1 to 500 employees. It automates payroll data syncing, including taxes and pay stubs, directly with your QuickBooks account online to ensure accuracy.
Key Features
- Multiple Pay Rates and Frequencies: Easily manages various pay rates and payroll schedules, offering flexibility for businesses with diverse needs.
- Contractor Payments: Pay contractors and employees in the same system, with free portals for both employees and contractors.
- Real-Time Pay Adjustments: Quickly adjusts pay rates or deductions as needed, with on-the-fly updates.
- Cost Allocations: Enables department-specific payroll cost allocations for more accurate financial insights and easier cost distribution.
- Mobile Accessibility: Manage payroll on the go with a mobile-friendly platform.
- Tax Filing: Offers optional 1099 e-filing and year-end payroll tax filing.
5. QuickBooks Online Payroll Premium
QuickBooks Online Payroll Premium simplifies payroll with automated tax filing, same-day direct deposit, and seamless QuickBooks integration. If you’re already using QuickBooks Desktop Payroll, transitioning to QuickBooks Payroll Online is seamless and preserves your data.
Key Features
- Automated Payroll and Tax Filing: Handles calculations, filings, payments, and corrections for greater accuracy.
- Enhanced Tools: Track employee hours, manage HR tasks like PTO, and use digital I-9 verification for streamlined hiring and compliance.
- Employee Access and Contractor Management: Employees can view pay stubs and tax info, while 1099s are automatically e-filed for contractors.
- Advanced Cost Allocation: Allocate payroll costs across multiple classes for detailed profit and loss analysis.
- Comprehensive Benefits: Offers health insurance, 401(k) retirement plans with employer matching, and pay-as-you-go workers’ compensation, all integrated into payroll for easier management.
6. OnPay
OnPay is a lesser-known integration that offers a user-friendly payroll solution with built-in HR tools, ideal for small businesses, nonprofits, and agriculture businesses. Its automation, flexibility, and specialized tools make it a great fit for a variety of industries.
Key Features
- Tax Filings: Calculates, files, and pays federal, state, and local taxes automatically.
- Employee Onboarding: Allows employees to complete forms online, reducing admin work.
- HR Resources: Provides templates for handbooks, performance plans, and other essential documents.
- Mobile Access: Manage payroll and HR tasks from any device, anytime.
- Tailored Solutions for Nonprofits and Agriculture: Provides specialized tools to meet nonprofit compliance requirements and manage payroll for farmworkers efficiently.
7. SurePayroll by Paychex
SurePayroll by Paychex is a cloud-based payroll solution tailored for small businesses with fewer than 10 employees and households managing staff or nanny payrolls.
Key Features
- Automated Payroll and Taxes: Handles payroll calculations, filings, and tax payments for federal, state, and local compliance.
- Employee Self-Service: Provides employees access to pay stubs, W-2s, and personal details through a secure portal.
- Mobile Access: Manage payroll anytime with the SurePayroll mobile app.
Benefits of Integrating Payroll Software With QuickBooks Online
Integrating payroll systems with QuickBooks Online isn’t just about streamlining processes; it also ensures your business stays compliant with the latest employment tax regulations. According to the IRS, maintaining accurate payroll records is crucial for avoiding fines and penalties.
Eliminating Manual Data Entry and Reducing Potential Errors
Manual data entry when you run payroll increases the risk of errors and compliance issues. Payroll integrations with QuickBooks Online ensure accurate data transfer, reducing costly mistakes.
Streamlined Payroll Management
Integrating payroll software simplifies payroll processing by automating tasks like tax calculations, direct deposits, and pay stub generation. As a business owner, you can focus on growth instead of payroll complexities.
Real-Time Financial Insights
QuickBooks Online integrations provide real-time updates on payroll transactions, enabling better decision-making. Business owners gain a clear view of payroll costs, taxes, and employee benefits.
How to Choose the Right Integration
When selecting payroll services to integrate with QuickBooks Online, consider:
- Features: Does the software offer essential features like tax filing, direct deposit, and compliance tools?
- Cost: Are the payroll costs aligned with your business budget?
- Ease of Use: Is the integration straightforward and user-friendly?
- Service and Support Options: Does the provider offer reliable customer service and support?
It’s crucial to ensure that your chosen platform not only integrates with QuickBooks Online but also aligns with your business’s overall financial management strategy. Our accounting software implementation service streamlines this process, ensuring seamless integration between your payroll and accounting systems.
Streamline Payroll Integration With Help From a Tax Professional
Payroll services that integrate with QuickBooks Online are helpful for streamlining payroll management, ensuring compliance, and reducing manual errors. Leading options like Rippling, Gusto, and Justworks offer robust features for businesses of all sizes, while tools like OnPay and SurePayroll by Paychex provide tailored solutions for niche industries.
Selecting the right payroll integration can be complex, but consulting with a tax professional can help you align your choice with your business’s financial and compliance needs. These integrations not only save time and reduce costs but also provide the insights necessary to drive growth in 2025.